VACANCY – Administration Assistant

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VACANCY – Administration Assistant

GIZ Project Administration Unit (PAU) is looking for a highly motivated candidate for following position to be based in Suva: Vacancy – Administration Assistant

Administration Assistant:

The incumbent will provide administrative, logistical and communication support to tasks related to human resources, procurement, contracting and logistics in GIZ –Project Administration Suva office.

The Administration Assistant will:

  • Provide support with procurement of goods and services, including processing of consultancy contracts and financial agreements in accordance to GIZ rules and regulations.
  • Provide support with the /tendering processes related to engagement of consultants procurement of goods.
  • Ensure coordination and monitoring of the delivery of goods.
  • Assist with regional travel arrangements, includes ticketing, travel insurance, transportation and accommodation arrangements.
  • Undertake filing in areas of Procurement and Human Resources.
  • Update leave records for GIZ Fiji & Pacific based staffs.
  • Perform work of other administrative staff and/or other tasks relevant to the job when the need arises and participate in task teams and other corporate entrepreneurial or strategy-linked endeavours.
  • Perform any other tasks at request of supervisor/s.

 Experiences & Qualification

Bachelor Degree or formal Professional Diploma in relevant field: management, business administration, office management

At least two years’ experience in office administration or in procurement, contracting and logistics with working experience in a similar position.

Preferably experience in working with regional institutions and / or NGOs

Desired experience: familiarity in travel processing, procurement of goods and services and basic knowledge of HR management

The following skills and attributes will be desirable

  • Excellent office administration and organizational skills and ability to work under minimal supervision
  • High standards of confidentiality and loyalty and high attention to detail
  • Positive attitude, zeal to learn and develop

 Our offer:

Remuneration package to commensurate with qualifications and experience

To source full Terms of Reference of the role, please email: Ms. Salote Dau

All applications including achievement oriented CV with details of 3 referees and accompanying documents should be sent by email to Ms. Salote Dau, HR Officer on [email protected] or by post/ hand delivered no later than 4.00p.m Friday 21st June, 2019 addressed to:

 VACANCY: Administration Assistant

Level 3, Module 2, Plaza One, Down Town Boulevard, 33 Ellery Street, Suva

P.O.Box 14041, Suva.

 GIZ is an equal opportunity employer.